INFORMATION FOR ARTISTS

Acceptance

Deadline to apply is December 15, 2018.

Application is not a guarantee of acceptance. All adjudicated applicants will receive acceptance status notification (i.e. accepted, alternate, or declined) starting on or around February 1, 2019.

If you are accepted to the festival, you will receive a participants’ packet at the time of acceptance. This packet must be completed and returned to us by our deadline of March 1 and accompanied by a non-refundable participation fee. Your show may also be selected as an alternate. Selected alternates MAY be offered a participant’s slot beginning in early May.

Participation Fee

Accepted applicants will pay a participation fee of $200, which covers venue, insurance, production costs, along with other benefits. In exchange, artists will receive 70% of the proceeds of all tickets sold. The participation fee covers the following:

  • Venue Rental

  • Venue Manager

  • Liability Insurance

  • Front of House and Box Office Management

  • Festival Marketing and Publicity Support

  • Complimentary all-access Artist Passes for you/your artists to see other Fringe shows (one per artist, up to 6 total per company)

  • Special Discounts on BorderLight Festival + Fringe tickets

Please note that you must provide your own stage manager/board operator, along with any necessary technicians and crew to load in/out your show.

Box Office and Ticketing

BorderLight will handle all aspects of ticketing and box office via our partnership with Playhouse Square. Fringe Festival tickets will be priced at $10 (plus convenience charges, if applicable).

Compensation to Companies

Compensation to artists will be a 70/30 box office split, with 70% ticket revenue (minus fees) going to the artists.

Responsibilities

If your show is accepted to the festival, you are given a slot in which to produce your show. Note: We are NOT producing your show, we are merely presenting it. You or your producing organization must hire your own cast, crew, and staff, stage manager, and run your own rehearsals and light/sound board during performances.

For scripted work, we require that artists provide evidence that they have obtained royalties (including paying all required fees) at the time of acceptance.

 

Housing and Travel

All artists are responsible for securing their own accommodations but, as you’ll discover, Cleveland is a welcoming and affordable city. Cleveland is home to numerous downtown hotels as well as lower cost accommodation options, such as the Cleveland Hostel (which offers a limited number of single occupancy and group rooms), AirBnB, and Couchsurfing—but plan ahead, as these options will fill up during the summer tourism season. A limited amount of free and discount housing via local hosts may be available on a first-come, first-serve basis. On the Fringe Application there’s a checkbox where you can indicate your interest in this option. We do not currently offer any travel subsidies.

Scheduling

Most shows will be scheduled into one venue for the length of the festival. Movable and wandering performances will coordinated on a case-by-case basis. Most venue-based shows will receive 2-6 performances over the course of the weekend festival. Artists are invited to state their preferences on venue size and # of shows in the “Application” section of this packet.

Change-over time between shows will be limited—so minimalism and efficiency will rule the day. Also, please keep in mind that when you are striking or setting up your show, another show is also striking or setting up. Your curtain time will vary from day to day in order to ensure all shows receive an equal amount of prime performance times.

Technical/Production

You will need to keep the technical requirements of your show very simple. The venues are equipped with only very basic lights and sound. Storage space (if any) in the venues is minimal; since this space is shared with all shows in that venue you may need to take props, set pieces and costumes away with you after each performance. Prior to opening, each company will have a cue-to-cue technical rehearsal in the venue.

Publicity

BorderLight will publicize the festival and coordinate overall media relations, including interviews and critic attendance at performances critics have chosen to review. You will be asked to submit publicity photos and PR materials so that we can send complete press packages to print and broadcast media. You are responsible for publicizing your own show through your own press releases, mailers, handbills, busking and/or flyering. Also, attending BorderLight afterhours gatherings is a great place to connect with fellow artists and promote your show among the Festival community. The more you promote your show, the larger your potential audience.

Once selected for participation in the Festival, artists will receive a BorderLight Participation Packet that will include helpful details and templates to support the marketing of your show.